![]() ![]() Secondly, I find myself scanning and submitting business expense receipts from iOS a LOT. Why have I specified that this should be setup as a Dropbox folder? Well, firstly, any folder connected to a Cloud Service is fine (Google Drive, OneDrive, iCloud) - I just happen to use Dropbox extensively. ![]() We're going to be performing a 'lighter' (yet still powerful) OCR at an earlier stage, so as to rename the file effectively, however the final OCR will take place here. The OCR that will be completed in this stage will be using the ABBYY Fine Reader Engine, arguably the most powerful OCR software on the Mac and built-in to DEVONthink Pro Office. This folder is the final place files will reside before import into DEVONthink. It will perform a Folder Action that will Import a file into DEVONthink, perform OCR (Optical Character Recognition, making the contents of the document searchable) and Delete the original. Now this Holding Folder has one purpose and one purpose only. The first stage is to set up a Holding Folder. This script will Import, OCR and Delete the original file. I'm going to walk you through the setup I have employed to allow for the renaming of files with Hazel and subsequent import into DEVONthink Pro Office.ġ) All files downloaded to my Downloads folder (the default)Ģ) Hazel watches this folder and automatically performs OCR on any PDF files that appear, using AppleScript and PDFPen Proģ) These files are then renamed and moved to a Holding Folder I have in Dropbox.Ĥ) Using the built-in Folder Actions for DEVONthink, a script runs on all contents of the folder. While the statement above is largely true, a small amount of lateral thinking can, however open up some possibilities. Using Hazel to rename files isn't possible within DEVONthink itself. However, after reading various forums and listening to some of my favourite podcasts, it seems that the general impression is that you can't have a workflow that includes them both. They are both amazing applications and I couldn't imagine having to live without either of them. I'm also going to continue on the basis that you know about the awesome power of DEVONthink Pro Office, the Database/Paperless Office/Finder Replacement/All round swiss-army-knife-type-storage-app for macOS. I'm going to assume that you already understand that Hazel is an amazing application for macOS, that watches over folders in some form of virtual nanny-state, performing file actions on your behalf whilst you get that busy work done. Here is the image of my Keyboard Maestro script - I hope it might help others.Before I move on with this post, I'm going to make a couple of assumptions. I love that this macro will launch or just activate NVAlt so it doesn't matter whether it's already open or not. I've mapped a keyboard shortcut of ^⌥⌘-V to invoke NVAlt, fill a unique date-time stamp (down to seconds to avoid ambiguity if two notes are taken in the same minute), add a tag, then put me into the note field ready to type. So where does Keyboard Maestro step in? It solves the 'brain spinning' problem. Finally, the Simplenote sync means I can access everything on iOS quickly and easily as well. Dropbox sync means that other computers get the notes. This way, I can use NVAlt directly, but DevonThink also indexes the Dropbox folder so I can search within that program. So I've decided to run with NVAlt as a capture tool which I have set up to save each note to Dropbox, and also have set to sync with Simplenote. I tried using the DevonThink capture for a while, but that meant the note was stuck on my Mac. I'm trying to concentrate on the conversation, which leads to my mind going in circles about "which app to use?", "what's that keyboard shortcut?", etc. Despite having OmniFocus, DevonThink Pro, plus a myriad of other note taking options, I still find it really hard to just take a quick note when I'm talking to somebody. I often find myself on the phone and need to take a quick note.
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